Flyer Distribution and Approval
Federal Way Public Schools works with community groups and organizations that sponsor activities of an educational/enrichment nature for students. Notification of those activities is now distributed electronically via Peachjar.
Besides lessening the paper load on schools, this is a more environmentally friendly method and embraces our students’ parents’ growing use of electronic devices and apps.
What are the requirements for distributing flyers to parents and staff?
In order to distribute flyers to parents, your organization must be a non-profit 501(c)3.
In addition, ALL flyers to be distributed must include the following disclaimer using exact wording in no less than size 12 font:
“This event is not sponsored by Federal Way Public Schools and the District assumes no responsibility for the conduct or safety during the event. In consideration for the privilege to distribute this information/hold this event, the organization shall defend, indemnify and hold Federal Way Public Schools harmless from any and all claims, injuries, damages, losses or suites including attorney fees arising out of or in connection with this event, except for injuries and damages caused by the sole negligence of the district .”
Flyers must also:
- Be in PDF format.
- Contain font sizes no less than size 12.
- Contain the name and contact information of the sponsoring entity.
Here's how to submit your request to distribute a flyer
To request flyer approval, follow the steps below. But first, please read the FWPS flyer approval requirements on the Distribution FAQ page. Once approved, your flyer will be emailed to all parents who have provided us an email address. Your flyer will also be posted online.
Getting started with Peachjar is as easy as 1, 2, 3:
- Visit www.peachjar.com.
- Register as an Enrichment Provider with Peachjar (under “account type”). (From the main page, click on the orange “Register” button in the top right-hand corner, or follow the link.
- Upload your flyer for approval.
Your flyer will automatically be submitted to the district office. District staff will review the material and approve or deny based on the standards described below. Peachjar charges outside organizations a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school.