Administrative Policies & Procedures - Federal Way School District

Policy Series 0000: Strategic Planning Policies

Policy Title	Policy Number(s)	Adoption/ Reviewed Date
Commitment to Strategic Planning/Continuous Improvement	0100	8/23/11
Race and Equity Policy	0200	2/26/19
Wellness Policy	0300	3/26/19

Policy Series 1000: Board of Directors

Organization

Policy Title	Policy No.	Adoption/Reviewed Date
Legal Status and Operations	1000	8/23/11
Key Functions of the Board	1005, 1005P	8/23/11, 8/23/11

Election

PolicyTitle	Policy No.	Adoption/Reviewed Date
Director Districts	1105	8/23/11
Election	1110, 1110P	8/23/11, 8/23/11
Oath of Office	1111	8/23/11
Director Orientation	1112	8/23/11
Change in Residence / Resignation	1113	8/23/11
Vacancies	1115, 1115P	8/23/11, 8/23/11

Board Organization

Policy Title	Policy No.	Adoption/Reviewed Date
Annual Organizational Meeting	1210	8/23/11
Board Officers and Duties of Board Members	1220	8/23/11
Secretary/Treasurer	1230	8/23/11
Committees	1240	8/23/11
Community Advisory Council	1245, 1245P	8/23/11, 8/23/11

Methods of Governance

Policy Title	Policy No.	Adoption/Reviewed Date
Adoption, Amendment and Suspension of Policies	1310, 1310P	8/23/11, 8/23/11
Waiver Policy	1325, 1325P	8/23/11, 8/23/11
Waiver Policy	1330, 1330P	8/23/11, 8/23/11

Meetings

Policy Title	Policy No.	Adoption/Reviewed Date
Meeting Conduct, Order of Business, Agenda and Quorum	1400, 1400P	8/23/11, 8/23/11
Executive or Closed Sessions	1410	8/23/11
Audience Participation	1430	8/23/11
Minutes	1440	8/23/11

Principles of Operation

Policy Title	Policy No.	Adoption/Reviewed Date
Board Members’ Conflict of Interest / Code of Ethics	1610	8/23/11
Board-Superintendent Relations	1620	8/23/11

Board Member Benefits

Policy Title	Policy No.	Adoption/Reviewed Date
Board Member Compensation and Expenses	1731	8/23/11
Board Member Insurance	1732	8/23/11

Board Development

Policy Title	Policy No.	Adoption/Reviewed Date
Board Development and Goals	1800	8/23/11

Policy Series 2000: Instruction

Program Development and Resources

Policy	Policy No.	Adoption/Reviewed Date
Student Learning Goals	2000	1/24/12
Instructional Guidelines	2002	1/24/12
School Improvement Plan	2005	1/24/12
School Leadership Teams	2010, 2010P	1/24/12, 1/24/12
Instructional Materials	2018, 2018P	10/11/22, 10/11/22
Curriculum Development	2020, 2020P	5/22/18, 5/22/18
Library Materials Selection	2021, 2021P	1/24/12, 1/24/12
Electronic Information System (Networks)	2022, 2022P	6/12/12, 5/15/24
Staff User Agreement	2022.1P	6/12/12
Student User Agreement	2022.2P/ Español/ 한국의/ Pусский	6/12/12
Acceptable Use Guidelines for School Board Members	2022.3P	11/8/11
Online Learning	2024, 2024P	1/24/12, 1/24/12
Copyright Compliance – Reproduction and Use of Copyrighted Materials	2025, 2025P	1/24/12, 1/24/12
Animals as Part of the Instructional Program	2029, 2029P	1/24/12, 12/8/15
Service Animals in Schools	2030, 2030P	1/24/12, 12/8/15

Learning Programs and Supports

Policy	Policy No.	Adoption/Reviewed Date
Educational Opportunities for Military Children	2100, 2100P	1/24/12, 1/24/12
Title I Parental Involvement	2109, 2109P	3/26/19, 3/13/12
Transitional Bilingual Instruction (ELL)	2110, 2110P	2/14/12, 2/14/12
Health/Fitness Education	2115	3/26/19
Substance Abuse Education / Intervention	2121	5/22/12
Sexual Health Education	2125, 2125P	3/13/12, 3/13/12
AIDS Prevention Education	2126	3/13/12
Integration of Civics and Student Conduct	2130	1/24/12
Diversity and Multicultural Education	2133	1/24/12
Suicide Prevention	2145, 2145P	8/10/21, 8/10/21
Co-Curricular Program	2150, 2150P	2/14/12, 2/14/12
Interscholastic Activities	2151, 2151P	7/23/13, 7/23/13
Non-Curricular Related Student Groups	2153, 2153P	3/13/12, 3/13/12
Special Education and Related Services	2161, 2161P	8/22/23, 8/22/23
Education of Students with Disabilities under Section 504	2162, 2162P	7/23/19, 2/14/12
Home or Hospital Instruction	2165, 2165P	2/14/12, 2/14/12
Use of Restraint and Isolation	2164, 2164P	8/25/15, 10/11/23
Home-Based Instruction	2166	2/14/12
Career and Technical Education (CTE)	2170	1/24/12
Traffic Safety Education	2178, 2178P	2/14/12, 11/27/12
Family and Community Partnerships	2180	6/28/11
Academic Rigor throughout the Curriculum	2185	11/22/11
Highly Capable Programs	2190, 2190P	1/23/24, 1/23/24
Academic Acceleration – Advanced Programs	2191	1/24/12

School Organization

Policy	Policy No.	Adoption/Reviewed Date
Preschool Programs	2212, 2212P	2/14/12, 2/14/12
Elementary School Placement	2214, 2214P	2/14/12, 2/14/12
Childcare Programs	2216	2/14/12
School Calendar/School Day/Teacher’s Day	2220	1/24/12
Transition to Kindergarten	2230	10/10/23
Summer School	2240	1/24/12
Alternative Learning Experience Programs (IA)	2255	2/14/12
Staff/Community Initiated Schools	2257, 2257P	1/24/12, 1/24/12

Program Supplements

Policy	Policy No.	Adoption/Reviewed Date
Distribution of Promotional Materials or Gifts to Students, Staff or Schools	2313	1/24/12
Field Trips	2320, 2320P	5/22/12, 6/12/19
Controversial Issues/Guest Speakers	2331	3/13/12
Flag Exercises	2333	2/14/12
Religious Activities or Practices	2340, 2340P	2/14/12, 2/14/12

Requirements and Assessments

Policy	Policy No.	Adoption/Reviewed Date
Comprehensive Assessment System/Ed Related Research	2400, 2400P	2/14/12, 2/14/12
Course Challenging	2409	2/12/13
High School Graduation Requirements and Credits for MS	2410, 2410P , 2410.1, 2410.2, 2410.3, 2410.4a, 2410.4b, 2410.5, 2410.6	12/12/17, 5/15/19
Certification of Educational Competence	2411	2/14/12
Diplomas for Veterans	2412	2/14/12
Community Service	2414	7/23/13
Concurrent Enhanced Program Requirements and High School Graduation Requirements	2416	11/22/11
Waiver of High School Graduation Requirements	2418, 2418P, 2418F	7/25/17, 7/25/17
Grading and Reporting	2420, 2420P	10/10/23, 10/10/23
Student Promotion	2421, 2421P	9/27/11, 2/14/12

Policy Series 3000: Students

Admissions and Attendance

Policy	Policy Number(s)	Adoption/Reviewed Date
Age, Qualifications, and Placement	3110, 3110P, Form 3110 2021-22	3/23/21, 3/23/21
Part-time Students	3114, 3114P	3/23/21, 3/23/21
Homeless Students: Enrollment Rights and Services	3115, 3115P	2/26/19, 2/26/19
Students in Foster Care	3116, 3116P, 3116F	7/25/17, 7/25/17
Enrollment and Attendance Records	3120, 3120P & Addendum: Student History	5/25/21, 5/25/21
Student Attendance Requirements and Expectations	3121, 3121P	2/26/19, 2/26/19
Excused and Unexcused Absences	3122, 3122P	4/24/12, 2/26/19
Withdrawal Prior to Graduation	3123	2/26/19
Removal/Release of Students during School Hours	3124, 3124P	2/26/19, 4/10/12
Child Custody	3126	4/10/12
District Attendance Areas	3130	4/24/12
Choice Enrollment	3131, 3131P	12/11/18, 3/31/23
Release of Resident Students	3140, 3140P & Form 211 – ChoiceRequestTransfer	4/24/12, 4/24/12
International Exchange Students	3142, 3142P	4/24/12, 4/22/14
District Notification of Juvenile Offenders	3143	4/10/12
Release of Information Concerning Student Sex Offenders	3144, 3144P	4/10/12, 4/10/12

Rights and Responsibilities

Policy	Policy Number(s)	Adoption/Reviewed Date
Student Rights and Responsibilities	3200	1/26/16
Civility	3203	4/10/12
Sexual Harassment of Students Prohibited	3205, 3205P	12/8/15,12/8/15
Prohibition of Harassment, Intimidation and Bullying	3207, 3207P, 3207 (F1), 3207 (F1) RUS, 3207 (F1) KOR, 3207 (F1) SPL, 3207 (F1) UKR, 3207 (F2), 3207 (F3)	8/24/21, 8/24/21, 8/24/21
Notification of Threats of Violence or Harm	3208, 3208P	8/10/21, 4/10/12
Nondiscrimination	3210, 3210P	4/12/16, 7/25/19
Gender-Inclusive Schools	3211, 3211P	9/22/20, 9/16/20
Freedom of Expression	3220, 3220P	4/10/12, 4/10/12
Distribution of Materials	3222, 3222P	5/22/12, 5/22/12
Freedom of Assembly	3223	4/10/12
Student Dress	3224, 3224P	1/9/24, 1/9/24
School-Based Threat Assessment	3225, 3225P	8/10/21, 8/10/21
Interviews and Interrogations of Students On School Premises	3226, 3226P	8/10/21, 8/10/21
Student Privacy and Searches	3230, 3230P	8/10/21, 8/10/21
Student Records	3231, 3231P	4/10/12, 4/10/12
Parent and Student Rights in Administration of Surveys	3232	4/10/12
Student Conduct	3240	09/21/21
Discipline and Corrective Action for Student Misconduct	3241, 3241P	9/13/16, 8/14/18
Closed Campus	3242	4/24/12
Vehicles on School Property	3243	6/24/14
Prohibition of Corporal Punishment	3244	4/24/12
Use of Telecommunication/Electronic Devices	3245, 3245P	8/10/21, 8/10/21
Tobacco, Alcohol, Illicit Drugs and Mind Altering Substances	3248, 3248P	6/25/13, 6/25/13

Student Welfare

Policy	Policy Number(s)	Adoption/Reviewed Date
Student Safety and Welfare	3400	4/24/12
Student Health	3410	4/24/12
Vision and Hearing Screening	3411	4/24/12
Automated External Defibrillators (AEDs)	3412, 3412P	4/24/12, 4/24/12
Student Immunization and Life-Threatening Conditions	3413, 3413P	12/8/15, 12/8/15
Control of Infectious Diseases	3414	4/24/12
Accommodating Students with Diabetes	3415, 3415P	12/8/15, 4/24/12
Medication at School	3416, 3416P	3/14/17, 3/14/17
Catheterization	3417	4/24/12
Emergency Treatment	3418, 3418P	4/24/12, 4/24/12
Self-Administration of Asthma and Anaphylaxis Medications	3419, 3419P	12/5/15, 12/8/15
Anaphylaxis Prevention	3420, 3420P	12/8/15, 12/8/15
Child Abuse, Neglect and Exploitation Prevention	3421, 3421P	4/25/17, 4/25/17
Student Sports – Concussion and Head Injuries	3422, 3422P	4/11/17, 4/11/17
Opioid Related Overdose Reversal	3424, 3424P	9/27/22, 9/27/22
Emergencies	3432, 3432P	8/10/21, 8/10/21

Student Activities

Policy	Policy Number(s)	Adoption/Reviewed Date
Student Fees, Fines, and Charges	3550, 3550P	4/24/12, 4/24/12

Policy Series 4000: Community Relations

Communications with the Public

Policy	Policy No.	Adoption/Reviewed Date
Public Information Program	4000, 4000P	5/22/12, 5/22/12
School / Community Relations	4005	5/22/12
Confidential Communications	4020	5/22/12
Public Access to District Records	4040, 4040P	9/10/13, 9/10/13
District Annual Report	4045	5/22/12
Endorsement of Educational Materials	4050	5/22/12
Distribution of Materials	4060, 4060P	5/22/12, 5/22/12

Public Participation in the Schools

Policy	Policy No.	Adoption/Reviewed Date
Citizens’ Advisory Committees and Task Forces	4110, 4110P	6/26/12, 6/26/12
School Support Organizations	4120, 4120P	6/26/12, 6/26/12
Family and Community Partnerships	4125	6/26/12
Title 1 – Parent Involvement	4130, 4130P	6/26/12, 6/26/12

Public Access to Schools, Staff, and Students

Policy	Policy No.	Adoption/Reviewed Date
Visitors and Maintaining a Safe and Orderly Learning Environment	4200, 4200P	06/26/12, 06/26/12
Regulation of Dangerous Weapons on School Premises	4210	6/26/12
Use of Tobacco on School Property	4215	6/26/12
Language Access Plan	4218, 4218P	8/24/21, 8/24/21
Celebrations, Concerns & Recognitions	4220	11/24/15
Public Performances	4235	6/26/12
Contests, Advertising and Promotions	4237	6/26/12
Use of School Facilities	4260, 4260P	06/26/12, 05/25/22

Relationship with other Agencies and Schools

Policy	Policy No.	Adoption/Reviewed Date
Limiting Immigration Enforcement in Schools	4300, 4300P	8/10/21, 8/10/21
Relations with Law Enforcement, Child Protective Services, Fire Department, and the County Health Department	4310	8/24/21
School Resource Officer	4311	9/21/21
Release of Information Concerning Sex Offenders	4315, 4315P	6/26/12, 6/26/12
Cooperative Program with other Districts / Agencies	4320	6/26/12
Cooperation with Private and Parochial Schools and Day Care Agencies	4330	6/26/12

Political Involvement

Policy	Policy No.	Adoption/Reviewed Date
Election Activities	4400	6/26/12
Political Activities of District Employees	4410, 4410P	6/26/12, 6/26/12

Policy Series 5000: Human Resources

Recruitment and Personnel Selection

Policy	Policy Number(s)	Adoption/Reviewed Date
Recruitment and Selection of Staff	5000	10/11/11
Hiring of Retired School Employees	5001	10/11/11
Employment of Staff: Disclosures, Background Checks, Certification Requirements and Approval	5005, 5005P	10/11/11, 10/11/11
Unprofessional Conduct and Certification Revocation	5006	10/11/11
Nondiscrimination and Affirmative Action	5010, 5010P	4/12/16, 9/17/21
Sexual Harassment of District Staff Prohibited	5011, 5011P	12/8/15, 12/8/15
Collective Bargaining and Applicability to Policies	5020	10/11/11
Contracts	5050	10/11/11

Employment Practices

Policy	Policy Number(s)	Adoption/Reviewed Date
Drug-Free Schools, Community and Workplace	5201, 5201P	4/10/12, 10/11/11
Federal Motor Carrier Safety Administration (FMCSA)	5202, 5202P	10/11/11, 10/11/11
Employee Assistance Program (EAP)	5203, 5203P	10/11/11, 10/11/11
Use of Tobacco	5205, 5205P	6/25/13, 6/25/13
Assignment, Reassignment and Transfer	5211	10/11/11
Part-Time Staff	5221	10/11/11
Job-Sharing Staff Members	5222	10/11/11
Teacher Exchange Program	5224	10/11/11
Job Descriptions/Responsibilities	5230, 5230P	6/26/12, 6/26/12
Length of Workday	5231, 5231P	10/11/11, 10/11/11
Work Year	5232	10/11/11
Employee Job Attendance during Inclement Weather	5234, 5234P	10/11/11, 10/11/11
Identification Badge System	5236	10/11/11
Evaluation of Non-Administrative Staff	5240	10/11/11
Ownership of Employee and/or Student Works	5248	10/11/11
Nepotism	5250	10/11/11
Conflicts of Interest	5251	10/11/11
Staff Participation in Political Activities	5252, 5252P	10/11/11, 10/11/11
Maintaining Professional Staff/Student Boundaries	5253, 5253P	6/28/11, 5/14/13
Personnel Records	5260, 5260P	10/11/11, 10/11/11
Malicious and Discriminatory Harassment	5266, 5266P, 5266 (F1), 5266 (F2), 5266 (F3)	12/8/15, 12/8/15
Resolution of Staff Complaints	5270, 5270P	10/11/11, 10/11/11
Reporting of Improper Government Action	5271, 5271P	10/11/11, 10/11/11
Termination of Employment, Probation and Nonrenewal	5280, 5280P	2/11/14, 10/11/11
Disciplinary Action and Discharge	5281, 5281P	10/11/11, 10/11/11
Job Abandonment	5282	6/12/12
Program and Staff Reductions	5284, 5284P	10/11/11, 10/11/11

Compensation

Policy	Policy Number(s)	Adoption/Reviewed Date
Compensation	5310	10/11/11
Reimbursement for Travel and Related Expenses	5312	10/11/11
Garnishment and Personal Credit Problems	5315	10/11/11
Leaves
Leaves of Absence	5400	10/11/11
Sick Leave	5401	10/11/11
Maternity Leave	5402	10/11/11
Family and Medical Leave	5404	10/11/11
Leave Sharing	5406, 5406P	10/11/11, 10/11/11
Military Leave	5407, 5407P	10/11/11, 10/11/11
Jury Duty and Subpoena Leave	5408	10/11/11
Discretionary Leave	5409	10/11/11
Holidays	5410	07/13/21
Vacations	5411, 5411P	10/11/11, 05/18/22

Benefits

Policy	Policy Number(s)	Adoption/Reviewed Date
Insurance Benefits	5500	10/11/11
Retirement Programs	5510	10/11/11
Professional Development	5520	10/11/11
Teacher Assistance Program	5521	10/11/11

Administrative Personnel

Policy	Policy Number(s)	Adoption/Reviewed Date
The Superintendent	5550	10/11/11
Evaluation of the Superintendent	5552	10/11/11
Assignment and Transfer of Administrative Staff	5555	10/11/11
Administrator Performance Evaluation	5560	10/11/11
Principals	5565, 5565P	10/11/11, 10/11/11
Professional, Civic and Service Organization Memberships	5575	10/11/11
Authorized Absence of Admin. for Professional Meetings	5580	10/11/11
Temporary Administrators	5585	10/11/11
Administrative Interns	5590, 5590P	10/11/11, 10/11/11
Non-Administrative Internships	5595, 5595P	2/25/14, 2/25/14

Auxiliary Personnel

Policy	Policy Number(s)	Adoption/Reviewed Date
Substitute Employment	5610, 5610P	10/11/11, 10/11/11
Volunteers• Volunteer Checklist	5630, 5630P 5630F/ Español/ 한국의/ Pусский	12/13/11, 12/13/11, 12/13/11
Student Volunteers, Interns, or Employees	5635, 5635P	2/25/14, 2/25/14
Student Teachers	5641, 5641P	10/11/11, 10/11/11

Policy Series 6000: Administration and Management Support

Financial Planning and Management

Policy	Policy Number(s)	Adoption/Reviewed Date
Budget Planning, Preparation, Adoption, and Management	6000	8/28/12
Payroll – Authorization and Control	6005	8/28/12
Management of District Bank Accounts	6022, 6022P	8/28/12, 8/28/12
General Fund Reserves	6024	8/28/12
Associated Student Body Program Fund	6026	8/28/12
Financial Reports	6030	8/28/12

Revenue

Policy	Policy Number(s)	Adoption/Reviewed Date
Local Revenue	6100	8/27/19
Federal Revenue	6101	8/28/12
District Fundraising	6102	8/28/12
Business Sponsorships	6103, 6103P	8/28/12, 8/28/12
Student Fundraising Activities	6104, 6104P	8/28/12, 8/28/12
Tuition	6111	8/28/12
Rental or Lease of District Property	6112	8/28/12
Gifts and Donations	6114, 6114P	8/28/12, 8/28/12
Delinquent Accounts Receivable	6119	8/28/12
Investment of Funds	6120	8/28/12
Growth Management Impact Fee	6135	8/28/12

Purchasing and Expenditures

Policy	Policy Number(s)	Adoption/Reviewed Date
Purchasing Authorization and Control	6210	8/28/12
Procurement Cards	6212, 6212P	8/28/12, 8/28/12
Employee Travel Authorization and Reimbursement for Expenses	6213, 6213P	8/28/12, 6/13/18
Voucher Certification and Approval	6215	8/28/12
Reimbursement for Goods/Services: Warrants	6216	8/28/12
Bids and Contracts	6220; 6220P	8/28/12; 8/28/19
Use of Electronic Signatures	6225	5/14/24
Relations with Vendors – Conflict of Interest	6230	12/11/18
Food and Beverage Consumption	6240	8/28/12

Risk Management

Policy	Policy Number(s)	Adoption/Reviewed Date
Risk Management	6500	8/28/12
Safety Awareness and Accident Prevention – Playground Equipment	6510, 6510P	8/28/12, 8/28/12
Infection Control	6512	8/28/12
Insurance	6530	8/28/12
Responsibility for Privately Owned Property	6540, 6540P	8/28/12, 8/28/12
Data Management	6570	8/28/12
Records Management and Retention	6574	8/28/12

Transportation

Policy	Policy Number(s)	Adoption/Reviewed Date
Transportation	6600, 6600P	8/28/12, 8/28/12
Transportation Routes and Schedules	6602, 6602P	8/28/12, 8/28/12
Student Walking Distances	6605	8/28/12
Bus Safety and Emergencies	6606	8/28/12
Drill Procedures	6606P1	8/28/12
Emergency Accident Procedures	6606P2	8/28/12
Student Conduct on Buses	6607, 6607P	8/28/12, 8/28/12
Optional Transportation Services	6620	8/28/12
Driver Training and Responsibility	6630, 6630P	5/23/17, 5/23/17
Federal Motor Carrier Safety Administration (FMCSA)	6635, 6635P	8/28/12, 8/28/12
School-Owned Vehicles	6640	8/28/12
Bus Maintenance	6650	8/28/12
Contracting for Transportation Services	6690	8/28/12

Food Services

Policy	Policy Number(s)	Adoption/Reviewed Date
Nutrition, Health and Physical Fitness	6700	3/26/19
Nutrition Services	6710, 6710P	1/24/12, 6/10/14
Competitive Food Sales	6720	4/10/12

School Property

Policy	Policy Number(s)	Adoption/Reviewed Date
Operations and Maintenance of School Property	6800	8/28/12
Property Records	6804	8/28/12
Energy Management	6810	8/28/12
Loans of School-Owned Equipment	6878	8/28/12
Disposal of Surplus Equipment and/or Materials	6881	8/28/12
Sale of Real Property	6882	8/28/12
Closure of Facilities	6883	8/28/12
State Environmental Policy Act Compliance	6890/6890P	12/10/19
Drinking Water Quality	6892, 6892P	8/28/12, 8/28/12
Pest Management	6895, 6895P	8/28/12, 8/28/12

Capital Projects

Policy	Policy Number(s)	Adoption/Reviewed Date
Facilities Planning	6900	8/28/12
School Facilities	6902	8/28/12
Site Acquisition	6905	8/28/12
Educational Specifications	6921	8/28/12
Architect and Engineering Services	6925	8/28/12
Maintenance of Records – Capital Projects	6955	8/28/12
Naming of Facilities	6970, 6970P	6/8/21; 6/8/21