Public Records

How Do I Request Public Records?

  • Washington law requires state and local agencies to make public records available to the public. This law, the Washington State Public Records Act RCW 42.56, supports the public’s right to be informed about what their government is doing.

    The Act also lists certain public records that do not have to be disclosed. These exemptions are intended to prevent unreasonable invasions of personal privacy or the use of public records for personal or commercial gain.

    The Act also requires that the public records requested are “identifiable.” Your Public Records Request must include a reasonable description that would allow a Federal Way Public Schools (FWPS) employee to locate the records. A general question is not a Public Records Request.

Here’s How to Request a Public Record from FWPS:

  • If you have trouble downloading forms, want a paper copy mailed to you or have more questions please e-mail us: publicrecordsrequest@fwps.org or call 253-945-2043.

    Please be sure to identify on the form the records or documents you are requesting in enough detail that a FWPS employee can locate them.

    Please include your name, mailing address, telephone, and e-mail address on the form in case we have questions about the information you are requesting.

    FWPS will calculate any copying costs and notify you of the charge in advance.

    Step 1:

    Using the Request for Public Records form 133-B

    Step 2:

    Complete the form 133-B: Request for Public Records

    After filling out the form (electronically or by hand) you can:

    • Return it by e-mail to: publicrecordsrequest@fwps.org or,
    • Return it by US mail to:
      Public Records Coordinator
      Federal Way Public Schools
      33330 8th Avenue S.
      Federal Way, WA 98003  or,
    • Return it by FAX to: 253-945-2055 ATTN: Public Records Coordinator or,
    • Return in person to: Federal Way Public Schools, ATTN: Public Records Coordinator, at the address above

    Step 3:

    Be aware of the exemptions to public records disclosure

    The Washington State Public Records Act RCW 42.56 states that certain records are exempt from disclosure. These exemptions are intended to prevent unreasonable invasions of personal privacy or the use of public records for personal or commercial gain. Some examples are:

    • Information about District personnel, such as social security numbers, home phone numbers, home addresses, resumes and employment applications
    • Communication between District administrators and the District’s attorneys
    • Information covered by the Family Educational Rights and Privacy Act (FERPA)
    • Information covered by the Health Insurance Portability and Accountability Act (HIPAA)
    • Information that if released would constitute an invasion of privacy as defined in (RCW 42.56.210).

    Step 4:

    Note costs for paper records

    FWPS charges the following fees for copying and mailing documents:

    • Copying:
      • Letter- and legal-sized documents: $0.15/page
      • 11″x17″ size documents: $0.50/page
      • Computer disks: at cost
    • Postage: At cost for mailing requested materials

References

  • District Policy Form No. 4040 and 4040P
    RCW Chapter 42.56
    RCW 5.60.060 (2)
    RCW 28A.155.090
    The Family Education Rights and Privacy Act of 1974, 20 U.S.C. Section 1232g, and implementing regulations, 34 CFR Section 99
    The Americans with Disabilities Act, 43 U.S.C. Section 1222(c)
    Health Insurance Portability and Accountability Act

Contact Us

  • Public Information Requests


    Office of the Superintendent
    33330 8th Ave South
    Federal Way, WA 98003-5433

    253-945-2000