Acceptable Use Guidelines for Electronic Information Systems for School Board Members: E-Mail, Networks and Internet - 2022.3P

The following rules and procedures constitute the Acceptable Use Guidelines for use of the district’s electronic information systems as it pertains to school board members.

Use of electronic mail by school board members should conform to the standards of judgement, propriety and ethics as other forms of school board-related communication. Board members shall comply with procedures as found in 2022.1P and with the following guidelines when using e-mail in the conduct of board responsibilities:

The School Board shall not use e-mail as a substitute for deliberations at Board meetings or for other communications or business properly confined to Board meetings.

Board members should be aware that e-mail and e-mail attachments received or prepared for use in board business or containing information relating to board business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law.

Board members should avoid reference to confidential information about employees, students or other matters in e-mail communications because of the risk of improper disclosure. Board members should comply with the same standards as school employees with regard to confidential information.

Date: 11/13/01