Request for Distribution Guidelines

1. What are the requirements for doing a Request to Distribute Materials ?

1. The Federal Way School District requires a hold harmless statement on all materials to be distributed to Federal Way students and staff by outside organizations. It should read as follows:
This event/activity/offer is not sponsored by the Federal Way School District, and the District assumes no responsibility for the conduct or safety during the event/activity/offer. In consideration for the privilege to distribute these materials, the Federal Way School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs, attorney's fees and judgments or awards
2. Please provide a copy of the material that you wish to distribute to the Community Relations Department by fax,mail. *
3. After this form is approved, you must attach one (1) copy of this form with each school's material. (Material must be bundled in groups of 30.)
4. The Federal Way School District will not deliver your flyers/information through its mail system. You must use U.S. mail or deliver the materials yourself. No emails or faxed copies will be accepted.

2. Where do I fax and/or bring the Distribution Request for approval?

• Federal Way Public Schools, Community Relations Department
  1711 South Commons
  (253) 945-2270 FAX (253) 945-2265
  Monday -Friday, 10:00 a.m. - 4:00 p.m.

3. How long after I receive the approval may I distribute my materials?

• You can distribute your materials for 45 days after the issue date. Permission to distribute is not transferable to any other material. Written approval must be obtained for each form/flyer to be distributed.

4. How long and how will I be notified after I submit my request for distribution?

• We ask that you give the Community Resource Center staff 24-48 hour turn-around time. Depending on the staff workload, it may be sooner. (You will be notified by either fax, US Mail or in person.)

5. Who can distribute information to students?

• Organizations with a state issued nonprofit number are allowed to distribute material to staff and students if all other requirements are met. Organizations without a nonprofit designation may distribute to staff only.

6. Who do I need to see at the school once I have obtained approval?

• Please talk with the school office manager regarding distribution in their school. The building principal has the final decision regarding distribution.

Related Board Policy 3222/Procedure 3222P

* Materials also may be brought in person to the Community Relations Department at 1711 S. Commons, Federal Way, WA, on Monday through Friday, 10 a.m. - 4 p.m., closed noon to 1 p.m. for lunch. Please keep in mind that we cannot guarantee that the materials will be reviewed and approved at the time of your visit.